The Exhibitions Coordinator/Registrar will report to the Deputy Director and will work closely with the Curator of the Collection & the Curator of Photography. She/he will manage Interns, Curatorial Fellows and other part-time employees in the curatorial department.
Working closely with the Deputy Director, the Exhibitions Coordinator/Registrar assists with all administrative and planning functions of the Curatorial Department, keeps detailed, updated files of all exhibitions in the planning process following the guidelines set in the Curatorial Policy; facilitates exhibition materials for distribution to internal Museum staff, committees, and the Board of Trustees and their committees; Supports the Curatorial department in maintaining a comprehensive list/file of all proposals, potential projects, and exhibitions in progress for archival purposes.
The Exhibitions Coordinator/Registrar will effectively schedule curatorial meetings and Quarterly Exhibitions Meetings.
The Exhibitions Coordinator/Registrar functions as the Registrar for the museum, and manages the movement, location, preparation, installation and dismantling of artwork and artifacts for museum related exhibitions and programs. The Exhibitions Coordinator/Registrar assists the curator(s) with the design and display of exhibitions along with the movement and placement of objects for exhibition and display. The Exhibitions Coordinator/Registrar assists in designing, fabricating, installing, applying and dismantling object mounts, exhibitry, exhibit furniture, signage and graphic displays for both temporary and permanent collection displays and installations.
Essential Job Functions
- Assists as needed with the preparation of galleries for the installation of artwork and with the installation and deinstallation for exhibitions.
- Manages in the tracking of objects through the use of an electronic database and by other means and will routinely update object locations; note object needs and conditions and will participate in larger collection inventories, collection documentation and in the overall stewardship of museum collections.
- Ensures museum systems and procedures conform to current and established practices and standards of the museum profession and to laws affecting museums and their collections.
- Traveling Exhibitions: Creates a traveling exhibition roster to include print collateral, exhibition fees and PR campaign to include artworks – images, dimensions, shipping options, etc.
- Coordinates and manages communication of incoming and outgoing traveling exhibitions Promotes exhibitions to potential host venues. Arranges and coordinates all packing, transportation and logistics
- Louisiana Contemporary (An annual juried exhibition): Coordinates all submissions, tracks submissions and handles all correspondence with artists and jurors. Creates and manages the database for “call to artists”, coordinate incoming and outgoing art.
- Communicates exhibition information to all other departments through quarterly meetings
- Tracks and prepares responses to all Exhibition Proposals
- Coordinates the new permanent collection publication production schedule
- Develops and maintains policies and procedures for the stewardship of the collection. Recommends changes in recordkeeping procedures to achieve maximum accessibility to and efficient retrieval of collection objects.
- Coordinates exhibitions as needed with external partners, including curators and/or artists.
- Manages loan materials related to loaned objects in the collection. It is expected that a loan resolution process will be developed and implemented, along with the creation and maintenance of a formalized process for tracking loans.
- Develops, shares, and maintains a collections policy and an exhibition policy, both with the assistance of the Curator of the Collection, as necessary.
- Maintains exhibition calendar.
- Assigns accession numbers as needed, collects all dealer/donor correspondence, curatorial research, customs documents, photos, and other materials for object file(s).
- Oversees acceptance/acknowledgement process for any gifts; prepares deeds of gift and gift valuation forms as necessary.
- Prepares accessions recommendations report for accessions committee; attends accessions committee meetings.
- Assists curators with deaccessions by helping identify candidates for deaccessioning and preparing schedules for their withdrawal.
- Uses the digital imaging station to achieve fully digitized collection availability for use in scholarly pursuits and for the museum’s website.
- Monitors the objects on view, with a daily inspection of all objects in the galleries.
- Assist Chief Preparator with installation and/or the scheduling of contract workers.
- Minimum Qualifications:
- Bachelor’s degree from an accredited university; three years of related experience in a museum exhibitions, registration, curatorial office or equivalent required. Experience working on exhibitions, museum databases, and general project organization required. Prior exposure to image rights, cataloging and conditioning practices, and art handling preferred.
- Knowledge, Skills and Abilities:
- The ideal candidate has significant experience in project management and administrative support; managing multiple files and projects effectively; possesses keen analytical skills; has experience with project research and reporting methods; is organized and able to multi-task.
- Excellent research, writing, editing and verbal communication skills.
- Must possess a drive to meet set administrative function goals.
- Strong commitment to quality work and high productivity with close attention to detail.
- Strong computer skills, particularly in MS word and Excel, Past Perfect & Adobe Photoshop preferred.
- Able to work independently and as part of a team.
- Flexible to work occasional weekday evenings and weekends for meetings and special events.
- Strong organizational skills with ability to prioritize and manage multiple tasks and responsibilities.
- Ability to handle confidential records and sensitive administrative information with discretion.
- Knowledge of professional museum exhibition, curatorial, registration, art handling, copyright, and collections management theory and practices.
- Detail oriented
- Skill in negotiation and resolution of non-routine problems
- Documenting permanent collection
- Maintains object files of digital archives
- Wrapping, packing and crating artwork for archival storage
- Ordering supplies for the curatorial department
- A valid Louisiana Driver’s license is required.
- Must be able to drive a 26ft truck
Must be able to move around daily and lift 50lbs.
Normal museum environment. Requires some evenings and weekend events.
This position is a full-time, salaried position.
Email HR@ogdenmuseum.org with a cover letter and a resume. Position will be filled as soon as possible.